Rent software made for Kenya

Collect rent. Know who owes. Stop chasing.

NyumbaPMS bills your tenants, matches their M-Pesa payments to the right unit, reminds them by SMS, and shows you the figures, from one phone or computer.

Start your 30-day free trial

The demo is a sample landlord with 74 units: no sign-up, nothing is sent to anyone. Or book a walk-through

  • No card needed
  • Rent goes to your own Paybill
  • Every feature on every plan
  • Import your spreadsheet
The NyumbaPMS home page of a sample landlord: rent collected, still to collect, overdue and occupancy for the month. Sample data. The NyumbaPMS home page of a sample landlord: rent collected, still to collect, overdue and occupancy for the month. Sample data.
The M-Pesa overview on a landlord's phone: money received this month with its trend, the number of payments, and payments waiting to be matched. Sample data. The M-Pesa overview on a landlord's phone: money received this month with its trend, the number of payments, and payments waiting to be matched. Sample data.

Works with what you and your tenants already use

  • M-Pesa Paybill and Till
  • SMS
  • WhatsApp
  • Bank statements
  • Excel and CSV
  • Short code

Why landlords switch

Month end without the chasing

Today

With NyumbaPMS

Scrolling M-Pesa messages to see who paid

Each payment lands on its unit, with a receipt sent

Calling every tenant at month end

Reminders go out by SMS; you call only who is late

A notebook of meter readings

Readings on a phone, billed with the rent

Guessing what the building made

Income, arrears and vacancies on one page

What it does

Everything from the M-Pesa message to the year-end figures

Rent that matches itself

Tenants pay with the unit reference. Each payment lands on the right unit and the oldest unpaid invoice, and a numbered receipt goes out.

  • Your own Paybill or Till; we never hold the money
  • Numbered receipts by SMS, email or WhatsApp
  • Payments with a wrong reference wait in an inbox for one tap
  • Cash and bank payments recorded by hand or from a statement
  • Tenants can check and pay from a basic phone with a short code
The M-Pesa overview: money received this month, number of payments, the typical payment and payments waiting to be matched. Sample data. The M-Pesa overview: money received this month, number of payments, the typical payment and payments waiting to be matched. Sample data.

Chase less, keep the records

Reminders go out on their own. When a tenant falls behind, the steps are ready and a person decides each one.

  • SMS reminders with quiet hours, and WhatsApp for questions
  • An arrears list of who to call today
  • Late fees by your rule, charged only when you confirm
  • Notices to vacate and demand letters, with a record of service
  • A handover pack for your advocate if it goes further
The arrears report: what is overdue, how late, and by property. Sample data. The arrears report: what is overdue, how late, and by property. Sample data.

The whole building in one place

Leases, meters, repairs and paperwork sit next to the money, so nothing lives in a notebook.

  • Water and electricity from meter readings, even without signal
  • Repairs with photos, a supplier or caretaker, and the cost as an expense
  • Move-in and move-out condition reports with photos
  • Tenancy agreements signed on a phone, with a signing record
  • Viewings and holds for empty units, then one tap to make them tenants
The repairs list: each repair with its unit, who is on it and its status. Sample data. The repairs list: each repair with its unit, who is on it and its status. Sample data.

Figures you can check

Every number comes from a payment or an invoice, and every change leaves a trail.

  • Income, arrears and vacancies by property and by unit
  • Owner logins that show statements without tenant names
  • Reversals with a reason instead of deletes, and an audit log
  • Export everything to spreadsheets whenever you like
  • Two-step login and access by role
The reports dashboard: rent collected, collection rate, occupancy, arrears, cash received, expenses and net operating income, each with a 12-month trend. Sample data. The reports dashboard: rent collected, collection rate, occupancy, arrears, cash received, expenses and net operating income, each with a 12-month trend. Sample data.

Made for Kenya

Built around how Kenya actually pays

Most rent software is made for cheques and card payments. This one starts from M-Pesa, SMS and a caretaker with a phone.

  • Paybill and TillMatched to the unit by reference.
  • Basic phonesTenants use a short code, no app.
  • SMS and WhatsAppWhere tenants already answer.
  • Offline readingsCaretakers read meters with no signal.
  • Your sender nameSMS can come from your own name.
  • Shillings, by unitsOne simple price, every feature.

Built for you

Whether you have six units or six hundred

The M-Pesa overview: money received this month, number of payments, the typical payment and payments waiting to be matched. Sample data. The M-Pesa overview: money received this month, number of payments, the typical payment and payments waiting to be matched. Sample data.

Landlords

From a few units to a plot of flats: bills, receipts and who owes, on your phone.

See how
An owner statement: rent and utilities collected, expenses, the amount due to the owner and each unit's figures. Sample data. An owner statement: rent and utilities collected, expenses, the amount due to the owner and each unit's figures. Sample data.

Agents and managers

Many owners, one login each. Owner statements and your own fees on one page.

See how
The invoices list: totals billed, paid, still to pay and overdue, then each invoice with its status. Sample data. The invoices list: totals billed, paid, still to pay and overdue, then each invoice with its status. Sample data.

Gated estates

Service charge, water and garbage on one invoice per household.

See how
Water and electricity used: billed and charged to tenants, what the landlord pays, and each room's use and amount. Sample data. Water and electricity used: billed and charged to tenants, what the landlord pays, and each room's use and amount. Sample data.

Water and garbage services

Meter-based bills and monthly charges for hundreds of households.

See how
The meters page: meters read this month, readings waiting for approval, and each property's meters with their last reading. Sample data. The meters page: meters read this month, readings waiting for approval, and each property's meters with their last reading. Sample data.

Caretakers

Meter readings and repair updates with only the access you give.

See how
Property performance: rent earned of potential, net operating income and yield, and a chart from potential rent to what was collected. Sample data. Property performance: rent earned of potential, net operating income and yield, and a chart from potential rent to what was collected. Sample data.

Landlords abroad

See collections, arrears and photos without calling anyone.

See how

Also: Rent arrears and late fee management · Billing software for garbage collectors

And more

Plus everything else a landlord ends up needing

  • Ask the assistant in plain words
  • Open API and webhooks
  • Import from a spreadsheet
  • Tenant portal with balance and receipts
  • Deposits and refunds
  • Expenses and suppliers
  • Recurring charges such as garbage
  • Renewal offers
  • Documents per unit and lease
  • Install on a phone home screen
  • Message a tenant in your own words
  • Your own SMS sender name

See how it works, and what is not built yet

Getting started

Up and running in an afternoon

  1. Add your properties

    Type them in, or upload a spreadsheet you already have.

  2. Connect M-Pesa

    Use your own Paybill or Till, or record cash and bank payments by hand.

  3. Watch it work

    Invoices go out, payments match, and the arrears list tells you who to call.

Follow a tutorial

Try your numbers

How much rent sits unpaid while you chase?

Worked out only from what you type. Nothing is saved or sent.

Rent waiting every month

KES 0

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Pricing

Pricing that grows with you

By the number of units. Every plan has every feature.

Free

Up to 5 units · 2 team members

KES5 a month
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Entry Level

Lite

Up to 15 units · 4 team members

KES1,499 a month
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Most popular

Starter

Up to 30 units · 6 team members

KES2,549 a month
Start free trial
Best Value

Growth

Up to 50 units · 8 team members

KES3,749 a month
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Professional Choice

Business

Up to 80 units · 10 team members

KES4,999 a month
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Advanced Management

Professional

Up to 100 units · 15 team members

KES5,999 a month
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Every plan includes

  • Rent on your own Paybill
  • Reminders that run themselves
  • Figures you can trust
  • Water and electricity by meter
  • Your team and your tenants
  • Your records stay yours
  • Free trial first, no card needed

See pricing in full

Questions

Answers before you sign up

Something else on your mind? Book a demo and ask us directly.

Read every question
What is NyumbaPMS?

Software for landlords, agents, estates and water or garbage services in Kenya. It bills tenants each month, records M-Pesa payments against the right unit, sends reminders by SMS, and shows who owes what, on a phone or a computer.

Who is it for?

A landlord with a few units, a caretaker, a property manager or an agency looking after other people's buildings, a gated estate, or a water or garbage service that bills many households. Agencies can give each owner a login to see their own statements.

Is there a free trial?

Yes. Every new workspace starts with a 30-day trial with everything switched on. You do not need to give a card to start.

What does it cost?

Plans are by the number of units you manage and every plan has every feature. Prices are on the pricing page, before VAT. Small landlords can pay once for five years instead of monthly.

Do I need to install anything?

No. It opens in the browser, and you can add it to your phone's home screen like an app. Tenants do not need to install anything either.

Do you hold our rent money?

Never. Tenants pay into your own Paybill or Till, and the money goes straight to you. We only read the payment notice from Safaricom to record it.

Stop chasing rent this month.

30 days free, every feature switched on, no card needed. Or ask us to walk you through it.

Start free trial

Book a walk-through Chat on WhatsApp